Stock counts
The Bookshop records 200 exercise books, but a controlled count finds 198. The count should state the 198 actually present, not a movement quantity of minus two. The reconciliation determines the difference from the records at the posting point.
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Prepare a reliable countRecord the countCheck the posted differenceThe difference is unexpectedContinue withPrepare a reliable count
- Agree the count time and control movements while counting. Retain the count sheet and reviewer.
- Identify the precise item, posting warehouse and base unit.
- Count tracked batches and serials separately and confirm the valuation evidence.
Record the count
- Open Inventory > Stock counts and select New stock count.
- Choose the posting date. For each count line, select the item and warehouse.
- Enter Counted quantity and the supported Valuation rate. Do not enter the difference as the counted quantity.
- For tracked items, choose the counted batch or list serial numbers physically present. Add remarks explaining the count.
- Save a draft for review or Create and post count when the reconciliation is approved.
Check the posted difference
Inspect the resulting stock-ledger and accounting entries and reconcile them to the approved count sheet. A quantity correction must have an explainable value effect and source.
If posting remains incomplete, resolve the error and retry the saved count. If a submitted count is wrong, use its governed reversal action rather than changing the original result.
The difference is unexpected
- Check for movements between the physical count and the posting date.
- Check the warehouse, base unit, batch and serial list.
- Review valuation rather than entering zero merely to remove a value difference.