Introduction
This Acceptable Use Policy (“Policy”) governs the use of Schoolbooks Accounting’s services, websites, applications, and systems (collectively, the “Services”). By accessing or using the Services, you agree to comply with this Policy, our Terms of Service, and our Privacy Policy.
This Policy ensures that all users—including schools, administrators, accountants, and staff—use the platform responsibly and in compliance with the Data Protection Act, 2019 (Kenya), the Computer Misuse and Cybercrimes Act, 2018, and other applicable Kenyan laws and educational data regulations.
1) Eligibility and Permitted Use
- Use of Schoolbooks Accounting is permitted only for educational institutions, their authorized staff, and registered partners.
- You may access and use the Services solely for legitimate school management and accounting purposes, including finance tracking, payroll, procurement, student billing, and compliance reporting.
- Use for unlawful personal gain, fraud, or any non-school commercial activity is prohibited.
- Users must be at least 18 years old or legally authorized by their institution to act on its behalf.
2) Prohibited Activities
- You may not use the Services to violate laws or regulations — including Kenya’s Data Protection Act (2019), the Computer Misuse and Cybercrimes Act (2018), Copyright Act (2001), or any KICD or Ministry of Education data directives.
- You may not engage in illegal, harmful, or fraudulent activities, including phishing, hacking, identity theft, manipulation of school financial records, or spreading malicious software.
- You may not transmit or host harmful content intended to damage, intercept, or disrupt systems or personal data.
- You may not disrupt the Services by overload, DDoS attacks, or automated bot access.
- You may not send spam or unsolicited communication unrelated to school administration.
- You may not upload or distribute infringing content or data.
- You may not harass, exploit, or abuse staff, students, or guardians.
- You may not misuse student or financial data, including unauthorized disclosure, selling, or sharing identifiable student, parent, or staff data.
3) User Responsibilities
- Protect your login credentials and ensure that only authorized staff access the system. Report suspected breaches immediately to support@schoolbooks.co.ke.
- Schools and administrators are responsible for maintaining accuracy of financial and student data entered into the platform.
- Users must comply with their institution’s ICT and data handling policies and applicable law.
- If misuse is observed, notify us at abuse@schoolbooks.co.ke.
4) Enforcement and Consequences
Schoolbooks reserves the right to investigate any suspected or reported violations of this Policy.
Schoolbooks reserves the right to restrict, suspend, or terminate user accounts for violations without prior notice.
Schoolbooks may remove or disable access to any content that violates this Policy or Kenyan law.
Schoolbooks may cooperate with law-enforcement agencies, the ODPC, or relevant authorities as required.
Serious breaches (such as data misuse or fraud) may result in referral to the ODPC or DCI for further action.
5) Changes to this Policy
We may update this Policy periodically to reflect changes in our Services, security practices, or legal requirements. The revised version will be posted on our website with an updated “Last Updated” date. Continued use of the Services after changes are published constitutes acceptance of the revised Policy.
6) Contact
- For questions, complaints, or clarifications regarding this Policy: support@schoolbooks.co.ke.
- Address: Schoolbooks Accounting, Nairobi, Kenya.
- You may also contact the Office of the Data Protection Commissioner (ODPC), Kenya for data-related concerns, though we encourage you to reach out to us first.